I have been having an organizational crisis for a few months now. It was more at work than in my personal organization. I have been using Trello for over a year now for personal to-do lists, which has kept me somewhat sane.
At work, I lead a small team of 4 and our work is very technical. We have been trying for a few months to use Trello, and had come up with an organization system that just was not working. Trello is so versatile, that its easy to have different organizational schemas topic-to-topic. We has a hodgepodge of setups and the bouncing back and forth was not working for my brain.
I researched a few methods of working with Trello and came across the KanBan method here in this post from Andrew Connell as well as a post from Doug Belshaw (who is offering a badge for this- you know I’m all about that!).
Its funny because “to do/doing/done” at the heart of Kanban is Trello’s default board organization, and I was already using this for my personal boards. It made total sense to use this for team project boards as well.
So I went into our Trello “Organization” (our shared boards) and revised all of our projects. I pulled each project into its own board (instead of all projects being in one board), which really helped.
Here is an example of one of the new project boards:
Here is a snapshot of all of our “Org” project boards:
I know the setup is successful for our team because we are finally ALL using it! Its a miracle really, as we have gone through waves of usage and confusion and finally all can grasp this organization.
One additional step borrows from the GTD “Getting Things Done” method. I printed this flowchart to have at my desk to help decide what action to take with incoming information– A sort of pre-screening reminder for action.
There are a few translations of “FTW” (one is NSFW) that I know of, that are complete opposites of each other. I guess you can say that I evolved from one version of “FTW” to another.
Update: Received Kanban 101 Badge! Will have to go for the advanced next…